Malaysia Attestation and Apostille Service
If you have UK documents that you need to use in Malaysia, you have to get them attested or apostilled first. This isn’t just a rule for government papers. If you want your documents to be accepted in Malaysia for any official reason, you can’t skip this step.
Quickly and securely authenticate your important documents for use abroad.
Whether it’s for personal or business purposes, our Consular Legalisation ensures your documents — including legal contracts, academic records, and personal certificates — are officially recognised by the Malaysia and other international authorities.
Legal Contracts: Including power of attorney, business agreements, and court documents.
Academic Records: Diplomas, transcripts, and certificates from educational institutions.
Personal Certificates: Birth certificates, marriage certificates, and police clearance certificates.
Our streamlined process guarantees your documents are recognised for employment, education, personal and commercial affairs abroad.
How It Works
Experience a streamlined process to get your documents recognised internationally
Step 1
Select Your Service
Choose our trusted apostille services, including notarisation and official FCDO verification, for UK and global recognition.
Step 2
Upload Your Documents
Send us your documents online or by post, assured of secure handling and confidentiality.
Step 3
Finalise & Receive
We’ll process and return your documents, ready for international use, with speed and precision.
01
Certification
Verifies the document is genuine
02
Apostille
Confirms UK validity for international use
03
Embassy Legalisation
Final stamp from the embassy for use abroad
We keep clients regularly updated at every step, so they always know exactly what’s happening and when.
No Surprises
No Chasing
Just Clear Updates.
- Every document must first be certified either by an SRA-registered solicitor or by a UK notary public (we advise which is required; solicitor certification is included unless a notary is specifically needed).
- The certified document must then obtain an FCDO apostille. Without this apostille, no embassy will legalise the document.
- Once apostilled, the document is submitted to the chosen embassy for final stamping.
A notary stamp alone is never sufficient; an apostille is always required before any embassy will act.
Attest Your UK Documents for Use in Malaysia
Documents from the UK are not automatically accepted in Malaysia for legal or official uses. You need to legalise them so that Malaysian authorities trust their origin and content.
Using a service like Legalisation4You (L4U) can save you time and effort. We know exactly what documents need, and we are experienced in working with the Malaysia High Commission in London. Our team can help make sure everything is correct from start to finish.
Legend:
= Solicitor Certification
= Notarisation Required
= Need the original
Government-Issued
Birth Certificate
Marriage Certificate
Death Certificate
ACRO Police Certificate
Criminal Record Check
DBS Certificate
Certificate of Naturalisation
Certificate of Impediment
Civil Partnership Certificate
HMRC Letter
Tax Certificate
Court-Issued Document
Immunisation Record
Power of Attorney (Personal)
Affidavit / Statutory Declaration
Parental Consent Letter
Financial Guarantee / Sponsorship
Letter of Authorisation
Invitation Letter
No Objection Certificate (NOC)
Medical Consent Form
Declaration for Property/Inherit.
Adoption Declaration / Agreement
Children Consent Forms
Other
Academic
Bachelor’s Degree Certificate
Master’s Degree Certificate
Degree Transcript
School Certificate
University Letter
Enrolment Letter
Degree Transcript
Reference Letter
Diploma Supplement
Degree Transcript
Results Statement / Transcript
Other
Business & Corporate
Certificate of Incorporation
Articles of Association
Certificate of Incumbency
Certificate of Free Sale
Companies House Documents
Board Minutes
Ben2 Form
Business Letters
Commercial Invoices
Authorised Representative Letters
Memorandum & Articles of Association
Shareholder Agreements
Trade Licences
ISO Certificates
CE Declarations
Power of Attorney (Corporate)
Business Authorisation Letter
Company Board Resolution
Other
Why You Might Need Malaysia Embassy Attestation
Not sure why all this is necessary? Malaysian authorities must be sure every UK document is real. This process helps stop fraud. It also makes life easier for people or companies working across borders.
- Visa: Embassy attestation proves your visa documents are valid, ensuring smooth processing by the Malaysian visa office.
- Education: Universities in Malaysia require attested certificates and transcripts for admissions and scholarships.
- Employment: Employers verify your qualifications through attestation for quicker hiring and trust in your credentials.
- Company Registration: Business documents must be attested for Malaysia to approve your company registration.
- Legal Matters: Courts in Malaysia only accept attested legal documents like court orders or settlements.
- Personal Documents: Birth, marriage, and death certificates need attestation for use in visas or legal matters.
- Commercial Documents: Trade agreements, contracts, and financial records require attestation to ensure smooth business operations.
- Power of Attorney: If you are giving someone else the legal right to act on your behalf in Malaysia, your Power of Attorney document must be attested. This step proves you granted that power, ensuring the document is recognised by Malaysian authorities.
Malaysia Attestation Process
You might wonder if the attestation process is hard. It’s actually quite clear when you break it down. Each UK document follows a path: first checked for authenticity, sometimes certified by a solicitor, then apostilled, and finally sent to the Malaysia High Commission in London for attestation.
Missing a step can hold you up. The good news is services like ours keep everything moving smoothly, handling every stage for you.
Documents Check
Every attestation begins with a careful check of your documents. You need to be sure you have the original or a certified copy because fakes won’t work.
During this step, we look for any issues. We catch mistakes before they become problems later in the process. It speeds things up and saves time.
Certification by a Solicitor (if needed)
Sometimes your document needs a solicitor to sign and confirm it before it goes to the next stage. This is like giving your paperwork an official check from a legal expert.
Not every document needs this. We help you figure out if you need a solicitor so you don’t waste money or time.
UK Apostille Certification
The apostille stamp is a special tag from the UK government. It proves your document is genuine and comes from the UK.
This certification is recognised in many countries. But with Malaysia, you need both the apostille and embassy attestation to be safe.
Attestation by the Malaysia High Commission in London via Embassy Stamps
After the apostille, your document gets checked by the Malaysia High Commission. They stamp and sign it. This makes it valid in Malaysia.
Without this embassy step, Malaysian authorities might reject your documents. We help you complete this step by working directly with the embassy.
Differences Between Apostille vs Malaysia Embassy Attestation
You might hear both terms but are they the same? Not quite. An apostille is an international certificate that proves a document’s origin. Embassy attestation is extra proof, signed by a country’s official in London.
For Malaysia, both are needed for most cases. The embassy stamp is what makes a UK document fully legal for use in Malaysia.
Documents Not Requiring Solicitor Authorisation Stamping
Some UK documents don’t need solicitor certification before attestation. These include UK birth certificates, marriage certificates, police clearance certificates (ACRO only), death certificates, and medical reports signed by a UK doctor.
This saves time. You send these documents straight for apostille and embassy stages. We’ll tell you if your document qualifies.
- UK Birth Certificate
- UK Marriage Certificate
- UK Police Clearance Certificate (ACRO only)
- UK Death Certificate
- UK Medical Report signed by a UK Doctor
E-Apostille Not Accepted by the Consulate
The Malaysia Consulate does not accept electronic apostilles. Only documents with hard-copy apostille certificates are accepted.
If you try to use an E-apostille, your paperwork may be rejected and the process stalled. Always check you have the right type before you submit.
How the Foreign Ministry FCDO and the Embassy of Malaysia Collaborate
The UK’s Foreign Commonwealth and Development Office (FCDO) and the Malaysia High Commission work together for legalising documents. The FCDO verifies and apostilles your document first. Then, the Malaysia Embassy adds their stamp.
It’s a partnership that helps both countries maintain trust in documents. We work closely with both to ensure your paperwork is handled the right way from start to finish.
Submission Guidelines and Embassy Processing Times
You must post your documents for attestation following strict guidelines. Original or certified copies are required. Careless errors may mean rejection or delay.
Processing at the Embassy usually takes 7 to 10 working days. Some situations can take longer, so plan ahead. We help you stick to all rules and timelines, from delivery to collection.
Why Use Our Malaysia Document Legalisation Service
Legalisation4You (L4U) has been helping people for over 20 years. We are experts in legalising documents for Malaysia. Our team knows all the embassy rules, forms, and special requirements.
We look out for mistakes, answer your questions, and handle your documents directly with the authorities. With our service, you save time and avoid stress. Trust us to get it right from start to finish.
FAQs
Q
Which UK-issued documents commonly require legalisation for Malaysia?
A
Most people need to legalise documents like birth certificates, marriage certificates, police clearance certificates, degree certificates, business papers, and Power of Attorney forms. Other papers, like court orders, medical reports, and trading documents, may also require it. The exact list depends on your reason for going to Malaysia and what the authorities ask for in your case.
Q
Does Malaysia accept apostille-only documents under the Hague Convention?
A
No, Malaysia is not a member of the Hague Apostille Convention. This means they do not accept UK apostille-only documents. Malaysia needs both an apostille certificate and a final stamp from the Malaysia High Commission in London. If you send apostille-only papers, they may be rejected by Malaysian officials.
Q
Do I need to use a solicitor or notary before getting an apostille for Malaysia?
A
Some documents require a solicitor or a notary to certify them before you get an apostille. This extra step is only for documents that are not official government papers, like Power of Attorney or private contracts. Public certificates like birth or marriage papers do not need a solicitor. We can tell you what your document needs before you start.
Q
Do I need to translate my documents before submission to the embassy of Malaysia?
A
You might need to translate your documents if authorities ask for it. Usually, English documents are accepted, but for some uses, an official translation is required. If the embassy or a Malaysian office asks for documents in Malay, you will need a certified translation along with the legalisation.
Q
Can I use your attestation service to handle the entire Malaysia embassy process?
A
Yes, our team at Legalisation4You can take care of the whole process for you. We check your documents, handle any solicitor certification, get the apostille, contact the embassy, and collect all necessary stamps. This way, you don’t have to deal with the different offices yourself.
Q
What Information is required to Get Your UK Documents Legalised for Malaysia?
A
We’ll need the original or certified copy of your document, your contact details, your reason for legalising the document, and sometimes supporting papers like ID or proof of address. Every case is a little different, so we’ll always check with you before starting the process.
Q
For What Situations Will I Require Malaysia Embassy Legalisation of UK Documents?
A
People need embassy legalisation for lots of reasons. Moving to Malaysia for work, getting married, studying at a Malaysian school, trading goods, or handling court or business affairs all require it. If you are not sure, you can always reach out to us for advice about your specific situation.
